How to Design a Presentation Background

Finish by clicking the Close button -As previously explained, the background is an important component in a presentation slide design. There are several ways to design a presentation background, including: with split colors, gradations, textures/images, patterns and themes.

Using Solid Fill

Solid Fill or in Indonesian, solid color or single color will give a simple and unassuming impression to presentation slides. If the right colors are used, it will create a special attraction in the presentation.

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To design a background with solid colors, follow these steps:

1. Open a new Presentation File

2. Select DESIGN tab then click the Format Background button in Customize group.

Format Background tab

3. The Format Background panel will appear to the right of slide, then click Fill and make sure Solid fill is selected.

Format Background fill

4. Click Fill Color drop-down button, so that Theme Colors panel appears

Theme Colors panel

5. Select one of the colors to use.

6. Then adjust transparency by moving Transparency Slider right or left, you can also click small triangle down or up.

Transparency Slider

7. If you want to apply the background to all slides, select Apply to All button, and if you want to return to the previous background format, click Reset Background button.

8. Click Close button to end the background format.

close format background

How to Use Gradient Fill

Gradient Fill or gradient color is a combination of two or more colors arranged side by side. To create a Gradient Fill background color, follow these steps:

1. Right-click an empty area of the slide, in submenu that appears, click Format Background

Format Background gradient fill

2. In the Format background Panel that appears, select Gradient Fill

background Format Panel gradient fill

3. Some settings you need to make include:

Preset gradients, contains a selection of color gradations provided by Microsoft Powerpoint that you can use immediately.

Type, is a choice of color combinations, namely:

  • Linear, is a line-style color gradation in a vertical or horizontal direction.
  • Radial, is a circular color gradation with center of gradation being in the middle, corner, or top and bottom right sides.
  • Rectangular, is a color gradation that forms one corner of the square
  • Path, is a color gradation in shape of a square with center of the gradation in the middle.
  • Shade from title, is a color gradation that forms a square where the further down the slide area the color fades.
  • Direction, used to determine direction of the color gradation that will be applied.
  • Angle, used to determine the angle value that is used as a reference in applying color gradations.

Note: For the Rectangular type there are no Angle settings, while Path and Shade from title do not have Direction and Angle settings.

4. Don’t forget to also make settings in the following sections:

  • Gradient Stops, used to increase or decrease the number of colors to be used.
  • Select each slider to determine position of the color used
  • Add Gradient Stop, to add a slider
  • Remove Gradients Stop, to remove the slider
  • Color, sets color installed on the color slider.
  • Position, sets percentage value of the color slider position. If color slider is moved, the Position value will also change and vice versa.
  • Transparency, adjusts density or transparency of the color on slider.
  • Brightness, set color brightness value on the slider.

5. When you have finished making the settings, finish by clicking Close button

How to Use Picture or Texture Files

Apart from playing with color, you can also design slide backgrounds using Picture or Texture. Here are the steps to use a picture or texture fill as a slide background:

1. Create a new slide then open the Format Background panel

2. In Fill category, select Picture or texture fill.

Picture or texture fill


3. There are three methods for inserting an image as a background, namely:

  • File, directs to use an image stored on the computer.
  • Clipboard, directs to use an image of the object on active slide as background.
  • Online, directs you to use images in office gallery.

4. Here I will give an example with an image file on a local computer by clicking File, then in Insert Picture window that appears, look for where image file is located on your computer, after finding it, select the desired file and click Insert button.

Insert Picture

5. Finish by clicking Close button and see the results in following image.

Finish by clicking the Close button


Apart from using colors and images to provide backgrounds for slides, you can also use textures, including: wood, sand, fossils, stones, and others.

To do this, follow these steps:

1. Create a new slide and open Format Background panel

2. Select Picture or Texture Fill in Fill category

3. Click Texture drop-down, so a submenu containing Texture appears as shown in the image below.

Click the Texture drop-down

4. Select one of textures you want to use, for example Water droplets.

5. Also set color transparency, then close Format Background panel

set the color transparency

6. Click Close button to end it, and see results in the image below.

Click the Close button

Read also How to Add and Define Layouts

How to Use Pattern Fill

Apart from using Texture to provide a background for a slide, you can also use Pattern which is in form of a pattern consisting of several different colors.

To do this, follow these steps:

1. Create a new slide and open Format Background panel

2. Select Pattern fill in Fill category

Format Background pattern fill

3. Click on one of Patern that you want to use.

Click on one of the Patern that you want to use

4. Set Foreground and Background colors according to your needs, then when finished, finish by clicking Close button.

Set the Foreground and Background

Read also: Other Basic Presentation Slide Design Layout

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